Invite someone into your warehouse

August 13, 2026

A warehouse used to be visible to exactly one account: yours. From this version you can invite another registered account in — to look things up always, and to change stock or run the place only if you say so — and take that access back whenever you like. This one is marked experimental: it works as described, but it is new, and details may change in a coming version.

Open a line to read the whole story behind it.

• New A Sharing pane on your profile invites someone by the address they signed up with, and takes it back with one press.

  A new Sharing pane on your profile lets you invite someone by the email address they signed up with; no account is created for them. They see the invitation when they sign in and nothing of yours until they accept — and one press takes the access back at any time. Looking products, stock and places up comes with every invitation; beyond that you decide, with two separate choices described below. Your own notepad, anything in a protected place, your phones and printers, your settings and any say in who else gets in stay yours alone — and everything anyone does with stock stays in the history under their own name, even after their access ends.

• New You can also invite someone with a one-time link, useful when they have no account yet.

  You can also invite someone with a link instead of an address — useful when you do not know which address they signed up with, or when they have no account at all. You choose how far it goes and the last day it works, then send it yourself by message, and it stops working the moment somebody uses it. Whoever opens it is told who invited them and what they would get; if they have no account they can create one there and then, confirm their address, and the invitation is waiting for them. The link is shown to you once, so copy it before you leave the page — and you can take an unused one back at any time.

• New A second, independent choice lets someone add and change your places, products and categories.

  Some people you share with do more than move stock: they are the one who names the new bin, tidies the shelves, adds the product nobody had entered yet. So there is a second choice beside the stock one, and the two are independent — you can allow either, both or neither. Turning this one on lets someone add and change your places, products, categories, suppliers, barcodes and photos, and write on them. Anything they add belongs to your warehouse rather than theirs, so it appears on your own screens straight away. Both start off, so an invitation you send without a thought still opens looking things up and nothing more.

• New A "Change access" link reopens both choices without inviting anybody again.

  Changed your mind about how far someone's access should go? A "Change access" link beside each person opens a page with both choices on it, so you can allow or stop stock changes and place-and-product changes without inviting them again — they keep the access they already accepted, and only what they may do with it changes. The page also spells out what nobody you invite ever gets, whichever way you leave it: your own notepad, anything in a protected place, your phones, printers and settings, and any say in who else gets in. The change applies the next time they open a page.

• New A switcher in the header moves you between your own warehouse and one shared with you.

  When a warehouse has been shared with you, a switcher appears in the header. You are always in exactly one warehouse at a time — your own, or one shared with you — a banner on every screen says which one and how far your access goes, and search, lists and totals follow along. Your own warehouse stays exactly as you left it.

• Improved A note on a product, place or supplier belongs to the warehouse; your own notepad stays yours.

  A note written on a product, place or supplier now belongs to the warehouse it describes, so everyone who can see that warehouse can read it and anyone allowed to change places and products can edit it. That is what makes it worth writing "the rear wheel is seized" on the pallet jack when somebody else may be the one who picks it up. Your notepad is the other way round and has not changed: those notes stay yours, nobody you share with can read them, and the page now says so plainly about both kinds.